Privacy Policy.

Effective Date: 20 June 2023

Protecting your privacy is at the core of Shortlyst’s corporate principles and we commit to respect and protect the Personal Information of all individuals whom with we interact. “Personal Information” is information that identifies you or other individuals, and includes “Personally Identifiable Information,” “Personal Information” or “Personal Data” as defined below and under applicable privacy laws. As a business, we are committed to being always transparent in our handling of Personal Information in accordance with applicable privacy and data protection laws. We develop this Privacy Policy with the aim to explain to you how we collect, disclose, use and protect information and data during your engagement with our website, platform and any other services provided by Shortlyst (collectively termed as “Services”). Personal Information we collect through your use of Shortlyst’s social media web sites and pages, including without limitation, YouTube, Facebook, LinkedIn, Twitter, Instagram, and Google+ is also covered by this Policy. This Privacy Policy will also touch upon how you can manage information preferences (defined below). This Privacy Policy applies to all users of our Services which is provided by PT Shortlyst Labs International (“Shortlyst”, “We”, “Our”, “Us”).


  1. Managing Your Information Preferences

When establishing your account, you review, correct, update, delete or change most of your Personal Data via the account settings. You can also opt out of receiving certain emails and other forms of communications from Shortlyst by notifying us via email at Please note that this only applies to our marketing emails as you cannot opt out of receiving all emails from us. If you have any questions or concerns regarding this Privacy Policy, please contact us via

  1. Information We Collect through the Site and Services

The type of information we collect depend on the circumstances and the services you are using. Generally speaking, we will collect information relating to you and/or your use of services in the following ways:

a. Personal Information We Collect Directly From You

In ensuring high quality and secured services, we collect information that personally identifies you, such as your name, address, phone number, mobile phone number, email address, payment information, company name and other personally identifiable information that you choose to provide us with or that you choose to include in your account (“Personal Data”). In order to gain access to our full range of services, you may be asked to provide us with Personal Data when you register with the Site or use any of our Services.

b. Usage Data and Site Activity

In order to understand better how users such as yourself engage with our platform and improve your experience, we automatically collect the information about your device and your behavior at our site or services through cookies and other forms of tracking technologies. The information collected includes the searches performed and functions used on our Services; browser agent name and version; Web pages viewed; links clicked; IP address; duration of your engagement with our Services; and the referring URL, or webpage that led you to our Site (“Usage Data”).

We collect the following Personal Information directly from you when you use our site:

  • Contact Data.

We collect contact details directly from you when you sign up to receive email alerts, make a sales inquiry, request a product demonstration, attend one of our events, download our content, subscribe to our newsletters, sign up to a user account or make an inquiry or request of us. The Personal Data we collect may include, among others, your name, email address, employer, job title, location.

  • Marketing and Communications Preferences.

We collect your preferences in receiving marketing information from us and your communication preferences. We may combine Usage Data and Personal Data that you have provided to us.

c. Cookies and Anonymous Identifiers

We automatically collect your Personal Information about you when you access or use our site through the use of cookies, anonymous identifiers and any other tracking technologies. Cookies (small text files placed on your computer to identify it and the web browser it uses) and anonymous identifiers (random string of characters with similar functionalities to cookies) are used to verify you and analyze your usage pattern. This information is analyzed by us in order to provide a better experience as you engage with our site or Services. While most web browsers accept cookies as a default setting, you adjust it to refuse all cookies or provide notification as a cookie is being sent. However, please note that by deleting or disabling cookies, some of the features from our site and Services may be locked out. We may also combine information from cookies or other identifiers with your Personal and Usage Data that you have provided to us in our analysis. For more information on our Cookies Policy, please contact us at

We may use third-party service providers, such as Google Analytics or other similar analytics providers, which use cookies and other tracking technologies, to help analyze how you use the site and to improve our site and our services. The information collected about your interactions with our site are used to assess how often you visit our site, what pages you view when you visit our site and what other websites you have visited before coming to our site. For more information on privacy practices for Google Analytics, please visit

Some information about your use of the site and certain third-party services may be collected using tracking technologies across time and services, and used by us and third parties for purposes such as to associate different devices you use, and deliver relevant ads and/or other content to you on certain third-party services.

d. Information You Input or Upload while Utilizing Our Services

During your session with our Services, you may input or upload information of prospective employees, provide us with your credentials on third-party sites or services in order to synchronize communication with prospective employees onto our platform, and may provide us with other information (collectively termed as “Customer Data”). Customer Data will be treated with confidentiality, it will be used to deliver quality Services and will not be shared with any third parties.

e. Personal Information We Collect from Third Parties

We may collect Personal Information about you from third parties. For example, we may obtain approved lists compiled by third parties of attendees of our services-related trade shows or sponsored events. These lists may include the following Personal Information about you, among others, name, email address, employer and area of work.

  1. How We Use Information

The Information collected (includes Personal Data, Usage Data and Customer Data) may be used alone or concurrently with information collected from third parties for the following purposes:

  • to access our Website and Services;
  • to notify our new product updates, programs and other services that might be to your interest;
  • to allow Shortlyst customers to contact you about job opportunities and interact with you through Shortlyst events;
  • to develop insights on user behavior on our Website and Services based on information used either in aggregate or on an individual basis;
  • to communicate with you about Shortlyst, including to respond to your requests, feedback and inquiries;
  • to analyze and/or improve our site, brands and services, including to carry out statistical analysis on usage of the site;
  • to deliver the specific information, product or services you or your company have requested from us;
  • to enable the download of our content;
  • to comply with our legal obligations;
  • to respond to valid requests by government agencies, including law enforcement authorities;
  • to update you about changes to our policies and/or terms of service;
  • to maintain the security and integrity of our site; and
  • to protect our websites, company, customers, employees, and business partners from fraud, malicious activity or other illegal or unauthorized activity.

We do not share individual Personal Data, Usage Data and Customer Data to third parties without your consent, except as explained in this Privacy Policy. We may share aggregated data to third parties to improve our services, but it will not be able to identify you individually.

Gmail Integration
If you use the Gmail integration with Shortlyst, you will be asked to give us access to information from your Gmail or Google account. By using the Gmail integration with Our Service, you will grant Shortlyst access to information associated with your account, including contacts, emails, distribution lists, and subject lines from your email. In addition, Our Service will be able to read, modify, create, delete, and send emails from your connected Gmail account. The Service will store replies, outgoing mail, email headers, subject line, distribution lists, aliases, time sent, and email bodies. Your email may contain sensitive information, such as names of your contacts, your private communications, or financial or medical information. You understand that the correspondences you initiate through Our Service will be visible to other team members within your Subscription.

Additional Limits on Use of Your Google User Data
Shortlyst’s use and transfer to any other app of information received from Google APIs will adhere to the 
Google API Services User Data Policy, including the Limited Use requirements.

  1. How We Share Personal Information

a. Personal Information We Collect from Third Parties

We may share Personal Data, Usage Data and Customer Data with parties controlling, controlled by or under common control with PT Shortlyst Labs International. In order to provide you with the Service as you have requested from us, we also may from time to time disclose your Personal Information within the internal functions in our company.

b. Personal Information share to Third Party Service Providers

We may develop partnerships with other businesses whom we deemed to be trustworthy and have privacy policies consistent with ours (“Third-Party Partners”). For example, we rely on payment gateways such as Stripe and Zoho to process payments for our Services. Other Third-Party Partners may support Shortlyst in providing services like data storage, marketing, maintenance etc. Any information shared to Third-Party Partners will be limited to the bare minimum for them to provide their services on our behalf. Each Third-Party Partner will be contractually bound to use sound security measures and practices in accordance to the nature of the information shared. This is done to protect your Personal Data from unauthorized access, use or disclosure. Third-Party Partners are prohibited from using Personal Data for any purpose other than those specified by Shortlyst.

c. Personal Information shared with other parties as required by law or to prevent or investigate illegal activities or activities inconsistent with our policies

Shortlyst operates within the compounds of the local legal system at all times and will cooperate with the government and law enforcement officials to enforce and comply with the law. If we are presented with a legal request (on the grounds of illegal or unethical activities) and believe that it is necessary or appropriate to respond for the sake of protecting safety, property, or rights of our company or of any third party, then we may disclose Personal Data or any other information requested.

  1. Social Features and Advertising

Certain functionalities on our site permit interactions that you initiate between the site and third-party services, such as social networks (“Social Features”). Examples of Social Features include features enabling you to “like” or “share” our content and features that otherwise connect the site to a third-party service (e.g., push or pull information to or from the site). If you use Social Features, and potentially other third-party services, any information you post or provide access to that is publicly available can be read, collected, or used by us as well as others, and may be used to personalize your experience. You are responsible for the information you choose to submit through the Social Features. Use of any Shortlyst-related social media or marketing site may also be subject to additional policies and terms of use, which you should review before posting any such public information.

Shortlyst does not sell or rent your personal data to third parties for marketing purposes whatsoever.

  1. Be Careful When You Share Information with Others

Please note that information posted or uploaded to public segments of our Website or Services may be accessed by others. Be careful of the nature of information posted in the public domain as anyone with access to it may potentially use it for any purpose, including sending unsolicited communications.

  1. Security

We value the confidentiality of your Personal Data and have built robust safeguards to protect it. However, there is no feasible way to 100% guarantee the security of any data transmission done online. Therefore, while data protection remains our top priority, Shortlyst cannot and do not guarantee secure transmission of information through our Website or Services.

  1. Third Party Links

Our Website and Services may contain links to other sites. However please note that any links to a third party’s site does not imply that we endorse it or that we are affiliated with it. We do not have control over how third party sites are maintained or how their Privacy Policy is set up. Please exercise caution when accessing these sites, as we do not accept any responsibility or liability for their policies or processing of your Personal Information. Please review the privacy policy posted on the third-party website before you submit any Personal Information to such website.

  1. Children’s Privacy 

Shortlyst’s Site and Services are developed for users 16 years of age or older. We do not intentionally collect Personal Data of minors below the age of 16. In the event we detect the collection of data of minors, we will delete such information from our database.

  1. Processing in the Indonesia 

Shortlyst processes and stores Personal Data, Usage Data and Customer Data in Indonesia. If you are located outside of Indonesia, please be aware that your information and communications may be transferred to Indonesia. By using Shortlyst’s Website and Services, you are agreeing to the collection, use, transfer and disclosure of your information and communication under the applicable laws in Indonesia.

  1. Overseas Servers 

We may process Personal Information on servers, including those of service providers, which are located in countries all over the world and in the Cloud. This means Shortlyst may process your Personal Information outside Indonesia. The data protection laws and regulations applicable to your Personal Information transferred to other locations may be different from the laws in Indonesia.

  1. Your Choices 

You have certain choices about how we use your Personal Information.

Cookies and Tracking Technologies. You have certain choices related to cookies and tracking technologies. To learn more about our Cookies Policy and your choices, please contact us at

Marketing Communications. You may choose not to receive marketing communications from us. You can ask us to stop such messages at any time by clicking on the “unsubscribe” link at the bottom of the email message. Please note that even if you choose not to receive marketing communications from us, you still may receive non-marketing communications, such as responses to your inquiries or notices regarding your account or our relationship with you or your Company. Please be aware that we will process your requests as quickly as we possibly can. We appreciate your patience and understanding in giving us time to carry out your requests.

“Do Not Track” Signals. Your browser settings may allow you to transmit a “Do Not Track” signal when you visit various websites. Like many websites, our site is not designed to respond to “Do Not Track” signals received from browsers. To learn more about “Do Not Track” signals, you may visit

Right to Opt-Out of Our Talent Index and Search Service. Our Talent Index and Search Service help employers and recruiters find candidates to fill their employment needs. In order to do this, our deep search continuously crawls the web and extracts names, approximate locations, employment history and job-skills related information, and other recruiting-related information from general public web documents, personal profiles, public records, blogs, news articles, scientific publications and many other types of pages. We process and index this data so it can be searched by our users for employment recruiting purposes. We aim to provide the most comprehensive results when our users search, source, evaluate and manage talent to fill their employment needs. Our Talent Index and Search Service does not collect user information through our Services, and is not governed by this Privacy Policy.

However, we recognize that you may not wish to appear in our talent index or search service, and we will honor your request to opt-out. To opt-out please send your name and email address to and we will remove your information from our system, or follow-up with you if we need further information in order to honor your request.

Please note, we may need to retain certain data about you in order to ensure that we can continue to honor your request to opt out. We will maintain the minimum amount of information necessary for this purpose, and will not share this information with employers, recruiters or other users of our services.

Interest-Based Advertising. You can generally opt-out of receiving targeted ads from third-party advertisers and ad networks who are members of the Network Advertising Initiative (NAI) by visiting You may also opt-out of receiving targeted advertisements from other companies that perform interest-based advertising services via the Digital Advertising Alliance (DAA) site at Please note that when using the ad industry opt-out tools described above you may need to execute opt-outs for each browser or device that you use. Opting out of interest-based advertising does not mean you will no longer see advertising online but it does mean that the companies from which you opt-out will no longer show ads that have been tailored to your interests.

  1. Retention of Data 

We will retain your Personal Information for as long as is necessary for the processing purpose(s) for which it was collected and other permitted purpose(s), including retention of Personal Information pursuant to any applicable contract, law or regulation. Our retention periods vary based on business, legal and regulatory needs.

  1. Request to Delete 

To make a request to know or request to delete, please submit a request to us by sending an email to

We will take steps to verify your identity before processing your request to know or request to delete. We will not fulfill your request unless you have provided sufficient information for us to reasonably verify you are the individual about whom we collected Personal Information. If you have an account with us, we will use our existing account authentication practices to verify your identity. If you do not have an account with us, we may request additional information about you so that we can verify your identity. We will only use the Personal Information you provide to verify your identity and to process your request, unless you initially provided the information for another purpose.

You may use an authorized agent to submit a request to know or a request to delete. When we verify your agent’s request, we may verify both your and your agent’s identity and request a signed document from you that authorizes your agent to make the request on your behalf. To protect your Personal Information, we reserve the right to deny a request from an agent that does not submit proof that they have been authorized by you to act on your behalf. You may also make a verifiable consumer request on behalf of your minor child.

  1. Privacy Policy Changes

We may update our Privacy Policy from time to time. Any changes to this Privacy Policy will be communicated to you via an updated post of the Privacy Policy on our Website. Changes to the Privacy Policies will take effect on the “Revised” date shown in the revised Privacy Policy and any early notification of the changes will be done at our discretion. By continuing to use our Website or Services, you are agreeing to the changes in the Privacy Policy.

  1. Contact Us 

If you have any questions about this Privacy Notice, please contact us at the following email address

Get started with Shortlyst today

Get started with
Shortlyst today

Join top recruiting teams that closed
more positions with Shortlyst

Start your free trial today, no credit card required


More leads


More closed positions


Reduction in cost-to-hire


Reduction in time-to-hire